Every product in RetailVista can have several purchase info rows. In the tab 'Purchases' a preferred supplier has to be selected, this indicates the supplier where products will be ordered by default. The possible suppliers listed in the preferred supplier listbox is a distinct query of all used suppliers in all purchase rows belonging to that product.

Per supplier only one purchase info row can be marked as preferred row. The combination of the preferred supplier and the preferred row leads to the purchase information which is used by default for the order process, but also for determination of the default purchase price.

There are some exceptions on this behavior: there is a setting if the ordering process uses the default purchase info, or it should use the purchase row which fits best on teh requested ordering amount. And for the determination of the default purchase price (for example used in sales) there is a 'FIFO' license. If that license is active, together with the belonging FIFO activation setting, the average FIFO price is used to determine the stock value, and during sales the purchase price will be calculated based on stock and purchase prices in the 'goods in' rows.

The webservice method GetPurchases() can be used to retrieve purchase information, based on certain criteria.

When adding or updating purchase information and marking the default information as 'default row', any other purchase row of the same supplier for the same product will automatically be deselected as default purchase information row. By doing so, we are always sure that only one preferred row per supplier will exist. When adding the first purchase information row for a certain supplier without marking that information as deafult row, Retail3000 will still do so because there always has to be at least one default row per supplier.

When adding the first purchase information row on a product, the preferred supplier will automatically be set by Retail3000.

When updating the status of purchase information, it depends on a combination of settings what will happen with the preferred supplier and also with the 'cancelled' indicator of the belonging product. For example, when the status all purchase information rows is set to 'cancelled', the product can also automatically be set to 'cancelled', because it seems like the product can no longer be ordered. And vice versa, when the status of any purchase information rows is set again to 'not-cancelled', the cancelled status of the belonging product can also be reset automatically. The purchase information status can also affect the preferred supplier. Please have a look at the settings to find a combination which suits the required needs.